Envision Construction: Candidate & Visitor Privacy Policy
Last Updated: March 2026
At Envision Construction, we manage our employer branding and recruitment process through our career site (the “Career Site”) and our related applicant tracking system (ATS). This policy explains how we collect, use, and protect your personal information in compliance with United States federal and Georgia state laws.
In this policy, we describe how we process your personal data if:
You visit our Career Site (“Visitor”)
You create a profile to receive vacancy updates (“Connecting Candidate”)
You apply for a position (“Applying Candidate”)
We source your profile from public professional sites (“Sourced Candidate”)
You are referred by our employees or partners (“Referred Candidate”)
You are listed as a professional reference (“Reference”)
1. About the Processing of Personal Data
"Personal Data" (or Personal Information) refers to any information that identifies or relates to a specific individual. Our processing of this data is governed by U.S. federal regulations (such as the Fair Credit Reporting Act and EEOC guidelines) and the Georgia Personal Identity Protection Act (GPIPA). We act as the "Owner" or "Controller" of this data, and we utilize secure third-party service providers (Processors) to manage our recruitment systems.
2. What Personal Data Do We Process?
For All Individuals: Device info (IP address, browser type), technical usage data (URLs visited), and communications data (emails, interview recordings, or messages sent to us).
- For Candidates: * Recruitment Data: Interview notes, professional assessments, and salary expectations.
Application Materials: Resumes/CVs, cover letters, work samples, and education history.
Public Professional Data: Information from professional sources like LinkedIn.
For References: Contact details and professional feedback provided about a Candidate.
3. Where Do We Receive Your Data From?
Directly From You: When you apply, connect, or communicate with us.
Automated Systems: Collected via cookies when you navigate our Career Site.
Public/Third-Party Sources: Sourced from professional networking sites or recruitment partners.
Referrals: Provided by Envision Construction employees or the Candidate who listed you as a reference.
4. Purpose of Processing
We process your data for the following business purposes:
Evaluating Candidacy: To review applications and communicate during the hiring process.
Sourcing: To identify and reach out to potential talent for current or future roles.
Site Security: To maintain, test, and ensure the security of our Career Site.
Legal Compliance: To protect our rights in connection with legal claims (e.g., Department of Labor or EEOC audits) and to meet federal reporting requirements.
Reference Checks: To verify a candidate’s professional background.
5. Whom Do We Share Your Data With?
Service Providers: Recruitment platforms, ATS vendors, and IT/cloud storage providers.
Group Companies: Affiliated entities within Envision Construction for centralized recruitment.
Authorities: We will share data with public actors when legally ordered to do so or to comply with federal/state audits.
Legal Proceedings: If necessary to defend against discrimination claims or other legal actions.
Background Check Vendors: Only upon your specific consent as required by the Fair Credit Reporting Act (FCRA).
6. Legal Basis for Processing
In the United States, our processing is based on Legitimate Business Interests (recruiting talent and maintaining site security) and Legal Obligations (EEO-1 reporting and record-keeping). For specific actions, such as recorded interviews or background checks, we will seek your explicit consent.
7. Data Security and Location
We primarily process and store your data within the United States. We implement appropriate technical and organizational safeguards to protect your personal information against unauthorized access, in accordance with the Georgia Personal Identity Protection Act.
8. Data Retention
Federal Requirements: Per EEOC regulations, we retain application records for at least one year after the hiring decision.
Talent Pool: If you are not hired, we may keep your resume for [e.g., 2 years] to consider you for future vacancies, unless you request removal.
Legal Hold: If data is relevant to a pending legal claim, it is kept until the matter is resolved.
9. Your Rights and How to Exercise Them
While US federal law and Georgia state law vary, we provide all Candidates with the following rights:
Right to Information: To know what data we collect and why.
Right to Access/Correction: To view your profile and fix inaccurate information.
Right to Deletion: To request that we delete your data (subject to our federal record-keeping obligations).
Right to Withdraw Consent: To opt-out of future recruitment communications.
To exercise these rights, you may:
Log in to your account on our Career Site.
Visit our Data & Privacy page.
Contact our Privacy Officer at Dtomic@envsn.com.
10. Updates to This Policy
We update this policy as needed to reflect changes in our recruitment process or shifts in US/Georgia privacy laws. Please check the "Last Updated" date at the top of this page.